Manager, Infrastructure Budget %26 Contract Oversight
Company: Disability Solutions
Location: Chicago
Posted on: October 14, 2024
Job Description:
DescriptionSALARY$109,234.07POSITION SUMMARYManages all contract
initiations and renewals for the Infrastructure department. Acts as
liaison for maintenance contractors and various Authority
departments, including the Procurement, Budget, Capital and
Maintenance departments. Assists with overseeing and building the
annual Infrastructure Operating Budget. Ensures compliance with the
utilization of tracking operating and capital expenditures via
SharePoint in adherence to the annual budget numbers. Maintains
documentation for all contracts and contract
renewals.QualificationsPRIMARY RESPONSIBILITIES
- Leads management of contract initiations, renewals, and other
administrative monitoring of existing contracts.
- Serves as main point of contact between Procurement and
Maintenance Department staff.
- Oversees contract compliance with both internal policies and
governing regulations.
- Compiles and recommends specification changes and updates for
all new and existing contracts.
- Tracks contract duration status and availability to prepare for
contract renewal.
- Assists in the preparation of the annual Infrastructure
budget.
- Ensures all expenditures are entered into SharePoint.
- Reports Monthly performance of all labor, material and
contractual expenses.
- Serves as the main point of contact to receive budget
submissions.
- Serves as an administrative liaison to support departments for
defining and developing strategies and executes and tracks
solutions for agency initiatives.
- Serves as a Department representative for planning and the
allocation of funds for requested Capital Improvement Projects
- Hires, trains, develops, monitors, and evaluates staff. Reviews
and recommends personnel actions for approval. Prepares written
reports.
- Performs other duties as assigned.MANAGEMENT
RESPONSIBILITIESReporting to this position may include the
following jobs:Job Title
- Third-party ContractorsCHALLENGES
- Developing and tracking outcome and output metrics needed in
long-term and short-term decision making.
- Coordination and management of multiple projects with balancing
competing priorities and deadlines.
- Documenting, reviewing and, recommending improvements and/or
cost reductions for various Maintenance
departments.EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's Degree in Finance, Accounting, or Business
Management, plus four (4) years of experience in data analysis,
finance, budget management, project management, and/or contract
management, or a combination of education and experience, including
any relevant military experience, may be substituted in place of
the above mentioned requirements.
- Required to obtain and maintain Rail Safety Training
certification.PHYSICAL REQUIREMENTS
- Requires remaining in a stationary position for extended
periods of time and constantly operating a computer and other
office productivity machinery.
- Service Area Requirement: Exempt (Non-Union) employees must
live within the boundaries of the CTA Statutory Service Area either
at the time of employment or within 6 months of beginning
employment at CTA.KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of accounting and finance practices and
principles.
- Working knowledge of the practices and methods in budget
management.
- Working knowledge of the principles and practices in
operational analysis.
- Strong project management skills.
- Strong Microsoft Office skills (Microsoft Word, PowerPoint, and
Excel; Access preferred).
- Strong oral and written communication skills to effectively
communicate with a variety of audiences.
- Strong organizational skills with exceptional attention to
detail.
- Strong research, analytical and problem solving skills.
- Ability to lead and coordinate a group of people towards a
common goal.WORKING CONDITIONS
- General office environment.
- Required to travel to various CTA field locations and transit
property locations, including bus garages, rail terminals, while
conducting field investigations.
- Subject to work near energized rail (600 volts DC) and moving
trains.
- Subject to normal garage and terminal hazards such as noise,
dust, grease, moving vehicles, etc. when visiting field
locations.
- Subject to existing weather when visiting the field.EQUIPMENT,
TOOLS, AND MATERIALS UTILIZED
- Standard office equipment.
- Personal computer and related software (Microsoft Word, Power
Point, Excel).
- CTA cellular telephone and two-way radio.Additional
DetailsEmployees and/or union members will be given priority
consideration in the hiring process, per the applicable labor
contracts.Final salary will be determined in part by the
qualifications of the selected candidate and may be higher or lower
than target.Applicants, if hired,must comply with CTA's residency
ordinance.CTA IS AN EQUAL OPPORTUNITY EMPLOYER No employee or
applicant for employment will be discriminated against because of
race, color, creed, religion, sex, marital status, national origin,
sexual orientation, ancestry, age, unfavorable military discharge,
disability or any other status protected by federal, state, or
local laws; except where a bona fide occupational qualification
exists We are committed to providing an inclusive environment for
our workforce and supporting the communities we serve. CTA will
make reasonable accommodations for the known disabilities of
otherwise qualified applicants for employment as well as its
employees, unless undue hardship would result. If you require an
accommodation in the application or hiring process, please contact
arc@transitchicago.com prior to the submission of your application
or upon notification of your actual test date. CTA will work with
you to determine if an accommodation can be provided.During the
hiring process, CTA's Human Resources department will contact
candidates with next steps . Failure to respond to these
correspondences in a timely fashion may result in your application
being closed out for non-responsiveness.Please click link below to
review the benefits offered at the
CTA.https://www.transitchicago.com/hrbenefits/
Keywords: Disability Solutions, Hammond , Manager, Infrastructure Budget %26 Contract Oversight, Accounting, Auditing , Chicago, Indiana
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